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  • Desktop Co-Authoring in M-Files

Best-in-Class Authoring Experience Combined with Knowledge Work Automation Benefits

Modern work thrives on collaboration. With desktop co-authoring in M-Files, you can edit documents simultaneously in Microsoft 365 while M-Files organizes information, guides business processes, and automates security and compliance. Desktop co-authoring in M-Files brings you the best-in-class authoring experience, enhancing your satisfaction, engagement, and adoption. By managing the full lifecycle of documents within M-Files, you will boost productivity and minimize risks.

What Can You Do Now That You Couldn't Do Before?
    • Now Available in Microsoft 365 Desktop Apps

      Desktop co-authoring in M-Files now supports the Windows desktop versions of Microsoft 365 applications, such as PowerPoint, Word, and Excel. Previous co-authoring only supported the web versions of these Microsoft 365 applications.
    • Now the Default with Live Preview

      With this new release, co-authoring becomes the default behavior when opening a document. Documents can still be opened in read mode or checked out for personal editing. With desktop co-authoring, M-Files preview now shows the live version of documents even when they are being edited.
Introduction to Desktop Co-Authoring in M-Files

What Can You Do with the First Version of Desktop Co-Authoring in M-Files?
  • Create new Office documents and co-author those in Office desktop applications.
  • See the latest live document changes in M-Files.
  • Document versions can be saved in M-Files.

This is just the beginning! We're actively enhancing the functionality, with even more exciting updates coming your way this year. Stay tuned.

Challenges Benefits
  • You need desktop applications to do your best work. But today’s workplace demands real-time collaboration, multiple users editing the same document at once.
  • Overcome the challenge of modern work, which is highly collaborative with various team members and stakeholders working on topics simultaneously.
  • You and your team members need desktop applications to do their work optimally.
  • Desktop co-authoring in M-Files enables seamless editing of documents by multiple people at the same time using their Microsoft 365 desktop applications.
  • Your work is becoming increasingly collaborative, where multiple users need to edit documents at the same time.
  • Microsoft 365 handles the co-creation of content, and M-Files organizes information, guides business processes, and automates security and compliance.
  • Lack of desktop co-authoring has forced you to do your work outside M-Files and only save documents on M-Files when they are completed.
  • With desktop co-authoring in M-Files, organizations get the best-in-class authoring experience and the full benefits of M-Files knowledge work automation.
Experience Seamless, Collaborative, and Guided Flow of Work

What is the best use for desktop co-authoring in M-Files?

  • Co-authoring is often needed in project work where there are multiple people and strict deadlines, making it more efficient to work simultaneously.
  • Discover how you can use M-Files to achieve efficient, high-quality project delivery.

How can I get access to desktop co-authoring in M-Files?

  • Desktop co-authoring capability is included in the M-Files Business Platform edition for M-Files Cloud customers. You will also need to have a Microsoft 365 subscription with SharePoint Embedded enabled and use only new M-Files Web or M-Files Desktop.

Want to take advantage of our M-Files Managed & Expert Services?

  • These are dedicated service products that ensure undisturbed system usage and continuous development for M‑Files customers and their specific environments.  Managed & Expert Services  support M‑Files users in working efficiently with minimized disruptions. 
Additional Resources:
M-Files
M-Files Support


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