M-Pulse Customer Newsletter | January 2026

M-Pulse Customer Newsletter | January 2026

In this newsletter edition, we’ll cover:

  • Product Update Highlights:
    • Native Co-authoring improvements
    • Enhancements in new M-Files Desktop and Web
  • New M-Files Desktop - Updated Community Page
  • Meet us at Upcoming 2026 Microsoft AI Tours - Find your city and register!
  • Momentum Press Release & M-Files Infographic 2025:
    • M-Files Accelerates Customer Value in 2025 With Context-First Innovation and Applied AI.
    • See the year 2025 in numbers
  • Customer Success Story: Raumaster
  • New "How to" Videos: Introduction to Native Co-authoring and New Features and Updates in M-Files 

Dive into the insights and enjoy the read!  

Product Updates

New Features and Enhancement highlights

Native Co-authoring improvements:

  • Version editors: A new built-in Version editors property was introduced to show who edited or co-authored each document version. This improves compliance and auditability for desktop co-authoring scenarios.
  • Automatic versioning: The documents that are being co-authored are now versioned once an hour if changes have occurred. This means that all the latest changes are also now indexed and searchable shortly after editing even without a separate check-in.

Enhancements in new M-Files Desktop and Web:

  • User can switch desktop client experience even when default user interface is set to the vault. The Advanced Vault Setting “Select Default User Interface” has been renamed to “Hide Toggle” in M-Files Desktop Settings. 
  • Client-side OCR: Enables users to initiate Optical Character Recognition (OCR) on documents directly from the new M-Files Desktop and Web clients.

Catch up on all the latest product updates in Product News:

Arrow right️ January Product News 

Arrow right️ Native Co-authoring in M-Files 

Arrow right Enhancements in the new M-Files Desktop

New M-Files Desktop - Updated Community Page

The new M-Files Desktop modernizes and future-proofs the technology stack, ensuring you can take advantage of the latest innovations and accelerate your ability to innovate. With a faster, smarter, and more streamlined design, it introduces new capabilities that enhance productivity while delivering a consistent, intuitive experience across both web and desktop. Arrow rightRead more about the New M-Files Desktop 

Meet Us at Upcoming 2026 Microsoft AI Tours!

Take your business to the frontier of AI.

M-Files is participating in select Microsoft AI Tours in 2026. Join us at a free, one-day Microsoft event in a city near you to hear from industry experts, explore practical AI use cases, and gain hands-on insights to accelerate your AI transformation with confidence. Arrow right️ Find your city and register now!

M-Files Accelerates Customer Value in 2025 With Context-First Innovation and Applied AI

M-Files closed 2025 with strong momentum, delivering more than 240 product innovations that advance context-first experiences and applied AI across the platform. Nearly 500 new customers joined the M-Files community, achieving measurable gains in productivity, efficiency, and compliance, including documented ROI and multimillion-dollar business benefits. New capabilities such as M-Files Workspaces, Sharing Center, expanded Aino AI agents, and deeper native integration with Microsoft 365 are helping customers reduce operational friction, modernize with confidence, and realize value faster as we continue to innovate alongside our customers in the year ahead. 

Arrow right Read the full press release

Arrow right️ See the year 2025 in numbers

Customer Success Story

Raumaster

Manufacturing | Finland

Automating document and information management with M-Files has transformed the way Raumaster works for over 17 years: Teams collaborate using a single, always up-to-date source of information, reducing errors and improving project execution. Digital workflows have replaced paper, accelerating signatures, recruitment, and other critical processes. Fast, metadata-driven search enables employees to find information in seconds, while seamless ERP and Microsoft 365 integrations make M-Files a natural part of everyday work. An M-Files Business Analysis has provided clear visibility into system usage and helped confidently guide future development. Arrow right️ Read more

New "How to" Videos

Introduction to Native Co-authoring in M-Files

Native Co-authoring enables seamless editing of documents by multiple people at the same time using their Microsoft 365 desktop applications.

Arrow right️ Watch now!

Introduction to New Features and Updates in M-Files 

This video introduces you to the latest features and updates in New M-Files.

Arrow right️ Watch now!

Help Us Shape Customer Communications

Enjoyed this newsletter or other updates? We’d love your feedback to make our customer communications even better.

Help Us Improve our Ranking on Gartner Peer Insights and Get $25 Gift Card

Help us improve our ranking by reviewing M-Files on Gartner Peer Insights. You'll receive a $25 gift card once the review is approved. Arrow right️ Review M-Files on Gartner Peer Insights 

Additional Resources