Notifying all users

If you are looking for a reusable solution inside M-Files, one option could be to leverage workflow notifications.

The standard user notifications are not very suitable for this use case because they are not really designed for customizable announcements. However, workflow state notifications are much more flexible.

For example, you could create a dedicated "Notification" object type with properties such as:

• Title

• Message

Then create a workflow like:

• Draft

• Send Notification (manual transition from Draft)

• Sent (optional automatic state)

The workflow state notification could be configured to send an email to all internal users (or any selected user group), using placeholders from the object metadata:

• Subject = Title property

• Body = Message property

This requires some configuration work, but once implemented it provides a reusable and user-friendly way for administrators to publish announcements without maintaining distribution lists or custom code.

You could also restrict both the object type and workflow permissions so that only administrators (or a specific group of power users) can create, edit, or send notifications. This helps prevent accidental broadcasts while keeping the solution easy to manage.

That's a pretty good idea. 

Thanks. I'll give it a try.