Build the governed knowledge foundation that makes enterprise AI trustworthy, scalable, and audit-ready, with governance by design and business context built into every document.
M-Files is the AI-native, governed document management platform for the enterprise, transforming content into a connected knowledge layer across document creation, workflow automation, security, and compliance. At the center is M-Files AI, our growing family of built-in AI capabilities spanning chat, metadata, search, and workflow automation.
M-Files Aino ("I know") is an intelligent companion that helps users find trusted answers from enterprise content, making it easier to access, understand, and use existing information.
M-Files Metadata Agent offers immediate intelligent suggestions the first time a document is added to M-Files proposing classification, naming, tagging, and description automatically, with no admin setup required, providing instant value from day one. It also enriches existing documents by analyzing content that is missing metadata.
M-Files Metadata Agent at Scale enables organizations to enrich volumes of existing legacy documents in bulk, transforming unstructured or outdated content into structured, usable information, and improving data accessibility and value. It can automatically run metadata enrichment jobs on a recurring schedule, reducing manual administration and ensuring metadata quality keeps pace with the business.
The M-Files Custom Agents (Beta) bring AI instructions directly into M-Files workflows to help organizations automate validation, routing, and content-driven decisions and improve operational efficiency. Configured once in natural language, an M-Files AI agent reads the document and related business context, updates only the properties it has permission to change, then advances the work automatically. Every value it sets is recorded on the metadata card with its reasoning and source, creating an explainable, auditable trail to ensure sensitive data remains protected and regulatory standards are met.
M-Files Insights Agent delivers proactive, role-tailored intelligence directly within vertical workflows. Rather than waiting for users to search, M-Files Insights Agent surfaces what matters now, such as potential engagements at risk, pending approvals ranked by delivery impact, overdue items, workload imbalances, and recommended next actions, so partners, managers, and associates spend less time navigating and more time advising.
M-Files Task Agent automatically generates tasks from meeting transcripts and user prompts, keeping engagement plans current without manual follow-up logging. After a client meeting, the agent captures action items, assigns them in context, and updates the engagement record so advisors stay focused on client work, not administrative upkeep.
M-Files Quality Agent helps users complete structured quality records faster by intelligently filling in fields across nonconformance descriptions, CAPA action plans, and audit responses based on document and process context. This reduces data entry burden and improves consistency across quality management workflows.
M-Files Contracts Agent reviews contracts against organizational policies and automates next steps across inbound and outbound processes, accelerating review cycles while maintaining the governance and audit trail enterprises require, providing confidence in compliance and decision-making.
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Summarize Documents Quickly get the main points of documents with AI summaries. Summaries and Q&A interactions can be saved as enriched metadata, improving document searchability and knowledge retrieval. |
Answer Based on Specific Documents Define the scope clearly to boost answer accuracy. |
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Extract Key Information Surface obligations, decisions, and critical details from any document automatically. |
Perform Math and Calendar Operations Speed up work by letting M-Files AI do some of the thinking, like calculating dates. |
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Automated Document Classification Documents are classified and enriched with metadata at ingestion, keeping your vault organized without manual effort. |
AI That Works with Your Existing Tools M-Files provides the governed knowledge foundation that makes tools like Microsoft Copilot more accurate, permission-aware, and trustworthy. |
M-Files AI is grounded in accurate, relevant, and trusted content that ensures confidence in AI outputs and creates the foundation for broad AI adoption.
Apply permissions, retention, and policy based on document state and business context. So the right people and AI agents always have access to the right information.
M-Files automatically classifies and enriches every document with metadata and relationships, building a foundation that makes AI increasingly accurate over time.
AI is only as good as the information it reasons over. M-Files turns scattered, siloed documents into a contextual data foundation, connecting every document to the customers, projects, contracts, and workflows that give it meaning. The result: AI that reasons accurately, acts with confidence, and delivers trusted business impact.
M-Files captures the institutional knowledge that documents can’t explain on their own: state, relationships, approvals, and business context, and turns it into an Enterprise Knowledge Graph. That's what makes documents AI-ready, not just AI-accessible. With dynamic permissions, tracking, and policy-based governance, M-Files ensures every interaction, by humans and AI agents alike, is accurate, auditable, and governed by your organization's standards.
"In addition to our own AI solutions, we are using M-Files AI assistant inside M-Files, where we translate foreign language documents and also our experts are asking important questions like finding due dates, but also all the employees who are handling foreign language documents like Chinese, Japanese, French, Portuguese documents. We have tens of thousands of foreign language documents and it's really handy to translate them to our users."
- Mikko Pippuri, Digitalisation Manager, Berggren Oy
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