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Document Collection Members

Riz

Hi all,

I'm working with a client that is using a document collection in a workflow.
What they require is that once the document collection completes the workflow, it updates a field on its collection members.
I understand 'Collection Members' is a built in list field that isn't visible on the metadata card, but can it be used to indirectly get from the document collection to each of the collection members for example via a workflow state action? Or is there another option?

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  • +1

    There are two built-in properties on a document collection: 46 and 47.  Both are used to point at items within the collection.  47 points to collections, 46 to documents.  Both are multi-select lookup properties.

    You could have a script on the workflow state action that reads these values, locates the associated objects, checks them out, sets the property, then checks them back in again.  I don't have such a script to hand.  You'd have to consider what the UX - and/or resulting system behaviour - should be if one of the objects can't be updated (e.g. if someone else has it checked out).

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  • +1

    There are two built-in properties on a document collection: 46 and 47.  Both are used to point at items within the collection.  47 points to collections, 46 to documents.  Both are multi-select lookup properties.

    You could have a script on the workflow state action that reads these values, locates the associated objects, checks them out, sets the property, then checks them back in again.  I don't have such a script to hand.  You'd have to consider what the UX - and/or resulting system behaviour - should be if one of the objects can't be updated (e.g. if someone else has it checked out).

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