Intuitive, context-first user experience mirrors the way the business operates
We’re thrilled to introduce you to M-Files Workspaces, the brand-new, context-first user experience now available in the new M-Files Desktop and Web! With Workspaces, ALL work is automatically available in the right business context, making it easier than ever to transform the way you and your team work with documents and information. Explore Workspaces on the new M-Files Desktop or Web.
Why Workspaces?
Workspaces delivers clear, context-driven views that bring documents, clients, projects, people, products and processes together! Imagine finding the right information instantly, seeing everything you need in one place, and navigating your business content as naturally as you think.
- See everything in one place through tabbed content views
- Easier access to information that is needed, with all relevant information available in one place.
- All related content surfaced in a single 360° view, organized into intuitive tabs.
- Navigate naturally, without backtracking through context-based navigation
- Users follow business relationships instead of rigid folder paths.
- Intuitive navigation that matches the way users actually work, not how software dictates.
- Find the right information instantly through in-place search:
- Improved accuracy and efficiency when locating content, no disruption or losing your spot.
- Search works automatically within the current context, removing the need to use filters.
New in December 2025 Release
Customizable workspaces and clearer paths to work
- Set up and refine default workspaces effortlessly with a modern configuration experience
- Workspace setup handled directly in the Workspaces UI, removing the need to switch to M-Files Admin.
- Streamlined way to manage workspace structures across teams, ensuring a consistent, high-quality experience for every user.
- Stay focused and productive with personalized workspaces
- Customization options that let each user adjust their workspaces to match their own priorities and preferred ways of working.
- Independence for users to create, rename, hide, and delete their own tabs without affecting anyone else's views.
- Access work in a clear, repeatable way with primary navigation views
- Key views such as Clients or Projects placed directly on the main navigation bar, giving users easy starting points for work.
- Clear, consistent paths into everyday work so users can navigate to the workspaces and content they need in a simple, repeatable way.
What’s in it for you?
- Save time: Less searching, fewer clicks, smoother workflows.
- Drive adoption: Intuitive user experience enhances user engagement, lowers training needs and speeds onboarding.
- Boost productivity: Employees focus on work, not on finding information.
- Increase satisfaction: Users feel more confident and in control.
See how it works
Ready to Experience Workspaces?
Workspaces is included in all platform tiers at no additional cost and is available exclusively in the new M-Files Desktop and Web. It’s designed to add value for every industry, every company size, and every role, whether you’re an end user, business leader, or IT admin.
Take Action Today:
- Admins: If you're already using the new M-Files Desktop and Web, enable Workspaces for your users and see how easy it is to unlock a new level of productivity. If you haven't transitioned to the new clients yet, here's how you can do it today! If you need assistance, please book a call with your M-Files representative to explore what's possible with Workspaces and all the other new capabilities available on the new M-Files Desktop and Web.
- All Users: If your organization has already enabled Workspaces, toggle into the new M-Files Desktop or Web and experience the difference for yourself.
- Need Help? Check out our Workspaces Configuration Guide or reach out to your M-Files representative to explore all the new capabilities Workspaces has to offer.
Helpful resources:
- Workspaces FAQ in the M-Files Support Portal
- Workspaces Configuration Guide in the M-Files Support Portal
- Workspaces in the User Guide
- Setting Up M-Files to Use gRPC.pdf
- Innovation in Motion: M-Files Product Update webinar (on-demand)
- New M-Files Desktop
- M-Files December 2025 Product Update
Don’t let your team miss out on this step change in usability and productivity. If you haven't already, make the move to the new M-Files Desktop and let Workspaces revolutionize the way you and your team work!
