Can I have items in a value list that can be seen by everyone, but only selected from a drop down by a limited few?

 Basically we want to import some documents from a legacy system into a vault and select a particular class where the value list will have several options.  But going forward as others create new docs of this same class in the vault, we want to present fewer choices in the drop down.  So both the imported legacy docs and new docs would be of the same class.  And users could see the option selected in the value list for imported legacy docs.  But they would not have all of those items in the value list when they create new docs.  Is this possible?

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  • If you convert your value list to an object type you can add on or more properties that can be used in the filter in the lookup property. This would allow you to show only selected items when adding new documents. You probably have to disable the filter while importing the old documents.
    I have not tried this before, please test in a development vault before you decide whether to deploy.

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  • If you convert your value list to an object type you can add on or more properties that can be used in the filter in the lookup property. This would allow you to show only selected items when adding new documents. You probably have to disable the filter while importing the old documents.
    I have not tried this before, please test in a development vault before you decide whether to deploy.

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