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Clearing labels from all previous versions

Inna

Hello everyone who sees the question.

I am wondering if it is technically possible to somehow make all labels disappear from previous revisions when document is being approved with next revision (not pressing the button manually in document's history). So in detail my idea looks like this:

Document is created and passes through all the workflow stages, gets Revision A and Label "Latest approved version". View is set in a way, that it looks in all versions and returns documents only labelled "Latest approved version" - in this case even if the document is taken by someone for modification, other employees involved into the process will see only last approved version in PDF.

So I set property "Version stamp" thorugh Actions tab in the final workflow state, so when document reached it - stamp is applied. BUT I only want it on the latest versions, so all previous ones should be removed. Like if the document is revision B now, this label applies to it and "disappears" from revision A. I tried to create VBSscript for that, but since I am not very experieneced in this, I am sure it is not working as intended or someone might know easier ways how to achieve what I want :) 

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  • Hi, I believe this is not possible because if you change a previous version you are actually creating a new version.
    Because if it were possible to change a previous version, it would be losing history.

  • in reply to Marcio

    Hello Marcio, label is kind of "spesific" property, you can manage the values through the value list, then go into document's history, choose the version you want and click "Add lable to this version", so this property will appear in metadata card of the particular version and you can address it through creating a view and setting the relevant filter. I used this trick to get initial versions of quality documents in our company, since for some reason first version sometimes started with "M", not "A".  

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  • in reply to Marcio

    Hello Marcio, label is kind of "spesific" property, you can manage the values through the value list, then go into document's history, choose the version you want and click "Add lable to this version", so this property will appear in metadata card of the particular version and you can address it through creating a view and setting the relevant filter. I used this trick to get initial versions of quality documents in our company, since for some reason first version sometimes started with "M", not "A".  

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