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How to tell number of files in vault (10k limit on free edition!)

Former Member
Former Member
Hi, can someone tell me how I can see how many files m-files currently has in the vault - I can't see anywhere obvious and a global search will only show the first 500 documents.

I need this to prepare myself for the time when m-files will stop working due to the 10k file limit on the free edition.

What happens when you hit this limit? I think that archiving ability is disabled - is there any archiving functionality? Is the limit including "deleted" files?

Thanks for any help
  • Former Member
    Former Member
    I am looking for the same functionality. My company has the full version of M-Files, but I need to know the file count for auditing purposes. I need to track the amount of files in the system so I can prove that documents are not lost.

    If there is a way to get the file count on a vault I would love to see it.

    Thanks,
    Tre'
  • Former Member
    Former Member
    Hi,
    You can show that in right click property on the vault (M:\MyVault).

    Jérôme
  • Former Member
    Former Member

    Hi,
    You can show that in right click property on the vault (M:\MyVault).

    Jérôme


    I was able to see the amount of space my computer thinks that M-Files is using, but I could not find the file count by right-clicking "MyVault". I am really looking for the actual count of Documents I have in M-Files. My setup is a little different than most. I have my documents stored in SQL Server 2008. I am not using the Firebird setup. Sorry I didn't mention this in the first post.

    That doesn't work for me Jérôme. Thanks for offering the solution.

    If there are other ideas I am still open to hearing them. I still haven't found a way to get the document count in M-Files.
  • Former Member
    Former Member
    Within Administrator - right click "Documents" then "Properties" ->"Content", select to "export values" then you will get the #.
  • Former Member
    Former Member

    Within Administrator - right click "Documents" then "Properties" ->"Content", select to "export values" then you will get the #.


    Thanks for the suggestion.

    When I tried it I must have hit a limit because I only got 5000 in my .csv export.

    One thing I have done is make a view by "ID". That will show me the ID# of the documents, but that isn't a count of the documents. For example the first number starts in the 700's. I wish it was a count that would rock. Currently I just have to count the documents in each folder.

    If I find a solution I will share it with the crowd. I appreciate everyones help.
  • Former Member
    Former Member
    You can remove 5000 limitation by referring to community.m-files.com/.../openfile.aspx
  • Former Member
    Former Member

    You can remove 5000 limitation by referring to community.m-files.com/.../openfile.aspx


    Bingo! That worked like a charm. There is no infinity setting so it would pull the max number, but I was able to set mine to 100,000 and I got the record count (59,657).

    Thanks for the help. This gives me all the information I need to track my file count.
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